Receiving Administrator

Location:

Waipahu, HI, US, 96797

Req ID: 10765

Work Location Type: On Site

Date: Jul 29, 2025

Republic National Distributing Company (RNDC) is a family-owned business with roots extending before Prohibition that has evolved into one of the nation’s largest wine and spirits wholesalers. Our success is grounded in our core values of Family, Service, Accountability, Honesty, and Professionalism. We offer a vibrant, inclusive culture and workplace experience for individuals who want a career that makes them feel accomplished and engaged. RNDC values the health and well-being of our associates, inside and outside the office, offering dynamic health and wellness benefits that supply exceptional care and value. RNDC is geared toward growing our footprint and our people. Join our team of energetic professionals who believe in many happy hours and are experts in our craft.

Summary

RNDC is looking for innovative and collaborative Receiving Administrator to join our growing team. The Receiving Administrator is a technical operations role responsible for administering activities of all inbound appointments between while maintaining receiving schedules to meet inventory priorities. This individual will be responsible for communicating issues effectively to the appropriate parties. This includes identifying and addressing priorities and issues relating to advance ship notice (ASN), purchase orders (PO), overages, shorts, not on truck, damage (OSND), carrier performance and product flow. The position will be responsible for report generation and dissemination across all levels of the organization. This role reports to the Director of Operations.

In this role, you will

Proactively identify and address priorities/issues relating to ASN, PO, OSND, and product flow.
Manage activities of all inbound transportation activities. Analyze and anticipate inventory levels and capacity of facility to balance daily load volume.
Review incoming shipments and verify receipts and documentations for accuracy and completeness. Responsible for maintaining receiving schedules and documents (including Bill of Lading) to meet inventory levels.
Validate PO or advance shipment orders for accuracy. Audit daily receipts and records, against inbounding delivery and transfers. Resolve all discrepancies discovered during audit, not limited to overages, shorts, and damage (OSD) with suppliers/carriers.
Ensures timeliness and accuracy of transactions recorded in WMS and Oracle. Generate reports and perform analytics from WMS.
Manage loss/damage claims, including review for “completeness” and resolving claims. Provide visibility into carrier performance and timeliness of PO’s via system generated reports.
Resolve all complaints and/or disputes with third party shipping agents, truckers and suppliers. Provide daily updates, receiving exceptions, and recommendations to management and other parties involved.

What you bring to RNDC

High School Diploma Minimum of 3 years of work experience in Warehouse Operations and Logistics SKILLS/ABILITIES: (These are required to perform the key responsibilities of the job with or without accommodations.) • 4 Proficient experience using Excel (including pivot tables), Word, and Outlook. • Experience working with Oracle highly desired • Prior working knowledge of WMS • Proficiency in Windows, Microsoft Office (Outlook, Excel Word, PowerPoint) • Excellent problem solving and analytical ability • Excellent written and verbal communication skills

What's in it for you

401(k) with company matching
Medical, dental and vision benefits*
Generous paid time off program – work your way up to 5 weeks of PTO a year with the ability to carryover unused PTO
Paid volunteer time
Paid parental leave
Paid caregiver leave
Fertility benefits
Paid training
Company paid life insurance, short-term disability, and company-paid holidays
Associate resource groups, and diversity, equity, and inclusion programs available for all associates

*Participation in these programs are subject to applicable wait periods and all plan and program terms and eligibility
COVID-19 considerations:
We follow CDC Guidelines and have a fun and safe environment for our teams.

Bonus if you bring

Beverage industry experience.
Strong knowledge of supplier and distribution tiers of the Wine & Spirits industry.
Industry certifications (WSET, CSW, CSS, CSP) a plus.
Advanced degree such as an MBA.

Compensation

This compensation information is a good faith estimate and provided in accordance with Hawaii's state law. Similar positions located outside of this jurisdiction may not necessarily receive the same compensation. The salary generally starts at $53,700 up to $65,000. The salary is an estimate based on an applicant’s skills and experience.

This is a salaried position.

Republic National Distributing Company and National Distributing Company are Equal Opportunity/Affirmative Action employers. It is our policy not to discriminate against any Employee or Applicant. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, among other things, or status as a qualified individual with disability. This policy of nondiscrimination in employment includes but is not limited to: recruitment, hiring, placement, promotion, transfer, employment advertising or solicitations, compensation, layoff or termination of employment.

RNDC is committed to providing reasonable accommodation to people with disabilities throughout the job application and interview process, to the point of undue hardship. If you require an accommodation during the application or interview process, please email applicantaccommodation@rndc-usa.com.